We base our sourcing processes on professional sourcing models. Our central purchasing unit enters into relevant master agreements to help the Group’s units do their day-to-day purchases in our webshop.
Our process of inviting tenders for contracts and entering into new agreements with our suppliers depends on the market and on the size and complexity of the individual agreement. We operate with
• tenders for master agreements
• tenders for specific tasks and projects
• e-auctions for agreements or individual projects
• a combination of the three options above
When we invite tenders for large contracts or conclude large purchasing agreements, we use a sourcing model to get the best possible overview of the market and its suppliers and products. This helps us make the right decisions.
The agreement is key
It is important that the supplier complies with the agreement in force. In general, we use the Group’s agreement template.
Please note that all contracts below 10 mDKK can be signed digitally. Detailed instruction how to do this can be downloaded here.
We base our business relationship with suppliers on a desire to obtain the best possible result for both parties. A good dialogue is therefore the most important element in the process of obtaining the optimal business relationship.
Once we have established a business relationship, we will consider how purchases and supplies should be handled. This will depend on the nature of the products or services involved. Most products and services are managed through the Group’s in-house webshop, while others are handled directly between the supplier and the buyer.
Day-to-day sourcing process
The Group’s branches, departments and business units order their supplies from our own in-house webshop. The shop’s product range features a selection of products and services from suppliers that have concluded agreements with us. Orders are submitted directly to the individual supplier, and the supplier delivers directly to the person or unit that has placed the order.
We send our orders to suppliers by e-order or e-mail.
All invoices must be sent directly to our central accounting unit, Financial Shared Service Centre. See our invoice requirements.